Category: Word

New Text Box Shortcut works in PowerPoint, Word and Excel

Many users feel condemned to using the mouse to hunt and peck through the Microsoft Ribbon. They just don’t know a better way! Today’s tip is going to drill down on one shortcut, how to add a new text box in Microsoft PowerPoint, Word or Excel using the keyboard. Once you have the program open and are ready to perform this technique, just press the Alt key and the letter N at the same time, then let go of those …

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Say Adiós to the Mini Toolbar in Word

The Mini Toolbar in Microsoft Word is one of those features that you either love or hate. It pops up when you have text selected, and it offers a shortcut to the most common text formatting features in the Home tab of the Ribbon. Before you turn it off, of course, you want to be certain you don’t like it. To see if the Mini Toolbar is active on your installation of Microsoft Word, just select a few words of …

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Opening and Editing a PDF in Word

Let’s face it; it’s happened to all of us. You need to edit a computer file that is only available as a PDF. Commence screaming, hair pulling and nail biting. Back in days of yore (pre-2013), you were severely restricted in your options, if not downright stymied. I can recall converting PDF documents to graphics and trying to match typefaces in Photoshop so that I could make minor edits and other changes that would have been no problem if the …

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Why is Microsoft Word not saving changes I make to styles…

when I Save, Close and later Open a document. We’ve talked a lot about the power of styles in Microsoft Word in the last few weeks. They give you the ability to control the structure and the appearance of your document with just a few clicks. Today’s Tip, however, is about those times when your style changes don’t get saved the next time you open the document. To be clear, this specific solution requires that you make a change to …

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Creating a Form that Users Can Complete on their Computer

Long considered the Holy Grail of forms, giving users the ability to fill-in a form using their computers has become the standard in most offices today. With a little bit of know-how and the correct software, I think that you’ll find it is much easier to do than you ever imagined. I have covered Creating a Fill-in-the-Blank Form in Microsoft Word and Converting a Word Document to PDF in previous Tips. Now it’s time to learn how to add the …

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Converting a Word Document to PDF

Originally planned as Part II of a series of Tips on how to create a fill-in-the-blank form, I realized that the information is applicable to almost everyone. Before I get started, it’s worth noting that there are several ways to create a PDF, and none are better or worse. Also, you should always be aware that you are creating a second file. If your first file was a Microsoft Word file called example.docx, you’ll find you are creating a PDF …

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Creating Fill-in-the-Blank Forms in Microsoft Word

Every office has a need to create a form at one time or another. The old days of using the underscore key are long gone, and now everyone wants to be able to complete the form using their computer. If you’ve ever been tasked with making a form, you know how difficult it can be to get everything looking good. The secret is in the technique, and being certain you design the structure of your form correctly. If you haven’t …

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Creating Custom Styles in Microsoft Word

Styles add a lot of power to your ability to produce professional looking documents with ease. They’re not a requirement, but every power-user knows about them and uses them. I’ve shown you how to Apply Styles to Text, Use Style Sets and Revise Styles in previous Tips, but today I’m going to show you how to create your own Styles. The thing to remember about Styles is that you are looking for a common structure, where all items of a …

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Revising Styles in Microsoft Word

Styles are the way to strong-arm any document into shape quickly, efficiently and easily. You’ve been using them all along whether you know it or not because every Microsoft Word document starts off using the Normal style as its default. If you don’t know how to apply a style to a paragraph or a piece of text, be certain you check out my previous post Applying Styles to Text in Microsoft Word and Using Styles Sets in Microsoft Word Now …

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Using Style Sets in Microsoft Word

When we start talking about Styles in Microsoft Word, we are separating the Structure from the Content. Content, of course, is all of that fascinating verbiage you’ve written. Structure controls how the document lays out, and what the content looks like. If you picture any traditional newspaper, you know that there is a structure upon which the content is draped. For example, all headlines are a certain size and typeface, sub-headings also have a unique look, as do photo captions …

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